Bookkeeper Job Description

Hamilton North Public Library

Job Description

Job Title: Bookkeeper

Reports To: Director

Status: Permanent Part-time, Nonexempt (hourly)

Salary: $14.54 - $16.95/hour

Hours/Week: 15-20


Handles and accounts for all receipts and disbursements and maintenance of records related to the fiscal management of the Library including, but not limited to, fund accounting and investments according to methods prescribed by the Indiana State Board of Accounts. Assists in various functions related to personnel including, but not limited to, payroll and benefits. Assists the Library Director in the preparation and administration of the budget.


1. Verifies, allocates and posts details of business transactions to the automated financial and appropriation record; issues warrants for claims.

2. Prepares monthly, quarterly, annual and special financial statements and reports, including the monthly financial Library Board packet, reports requested by State and Federal agencies, the library Director, and the Library Board.

3. Presents financial statements and reports at monthly Library Board meetings; Board meeting attendance is required.

4. Reconciles and balances accounts and bank statements.

5. Processes invoices for payment.

6. Processes payroll and maintains payroll and employee benefit records.

7. Remits Federal and State withholding taxes, Social Security taxes and other payroll deductions.

8. Makes payments to employee retirement fund.

9. Prepares annual W-2 and 1099 forms.

10. Prepares the Annual Report for the State Board of Accounts.

11. Assists the Library Director in the preparation and administration of the Annual Budget.


This position has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Newly assigned employees are expected to be proficient at assigned tasks by the end of six months of service. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Bachelor's degree (B.A.) from a 4-year college or university; or two to three years related experience and/or training; or equivalent combination of education and experience. Prefer knowledge and/or prior experience in the following areas:

Public funds bookkeeping; accounts payable and receivable; automated bookkeeping systems; payroll and payroll taxes; automated payroll systems; employee benefits, enrollment, and maintenance; fixed asset inventory; cash handling, banking, and account reconciliation;

unemployment taxes; related troubleshooting. Knowledge of Microsoft Office required. Knowledge of Boyce Keystone accounting software preferred.


Possession of a valid Indiana Passenger Car Drivers License and personal transportation required for job-related assignments.


Honesty; reliability; dependability; detail-oriented; adherence to deadlines; effective problem solving; analytical; organized; works well under pressure; promotes library in a positive manner; adaptable to change; team player; requires little supervision; fluent in English.


15-20 hours per week, weekdays and weekends, daytime and evening hours. The usual schedule is 15 hours a week. Only occasionally would 20 hours a week be required.

This job description is intended to describe the type and level of work being performed by a person assigned to this job. It is not an exhaustive list of duties and responsibilities required by a person so classified. Other functions may be assigned and management retains the right to add or change duties at any time.

Application deadline 5-19-2019