Meeting Rooms

Schedule a meeting at the Library.

Hamilton North Public Library has two meetings rooms available at the Cicero branch, Rooms A and B. Each room has a capacity of 25 people, for a total of 50 people if you wish to reserve the entire meeting space.

Patrons in good standing may reserve a meeting room or rooms by speaking with Library Director Ann Hoehn in person or by phone at (317) 984-5623.


Policy:

The library proper will not be available for use when the library is closed. To complete the reservation process the Patron must sign the agreement, post any fees/deposits and check-out the room key. There are two meeting rooms available for use, Rooms A and B. Patrons may reserve one room or both, depending on availability of the rooms and meeting size.

  • No meeting room facilities are available at the Atlanta branch during Library hours.
  • The basement in Atlanta may be used for meetings in the morning hours only at the discretion of the Atlanta Librarian.
  • Meeting rooms may be reserved three months in advance only.
  • The Library has priority to use the rooms for Library programs. We reserve the right to cancel scheduled events due to Library programming.
  • Religious/Political groups may not use the rooms in lieu of obtaining their own property/space on a continuing basis. Hamilton North Public Library has the right of refusal.

Fees and Deposits

Meeting room use for a party or celebration of any kind will have a $25 fee due at the time of room reservation.

Businesses or For-Profit groups may use the library for up to 2 hours for a $25 fee, over 2 hours for a fee of $50.

All groups/responsible individual using the meeting room(s) will be asked to leave a $50 cleaning deposit that will be returned if the room does not require additional cleaning by library staff or may be kept on file for 6 months with the library before usage.

In addition, a key deposit of $10 is required for use of the room if the meeting will last beyond 7:00pm (Monday-Thursday) or if room will be used outside of library operating hours. (Exception: Friends of the Library).

Fees are due at the time of room registration.(or a min. of 5 business days prior to the event)

The room must be left in the condition in which it was found. Large amounts of trash, paper cups, plates, napkins, etc. must be removed from the building, and surfaces cleaned. A vacuum cleaner is available in the closet for use. At the end of the scheduled event, the room key must be returned to the circulation desk or placed in the book drop after hours. Each group/individual assumes the full responsibility for damages incurred during their use of the meeting rooms. Abuse of the facility or non-adherence to the library’s Standards of Conduct will be sufficient cause to deny further/future use of the meeting rooms.

Smoking and alcoholic beverages are prohibited in the building. The use of candles or any other open flame is also prohibited.

Children must be provided with adult supervision before, after and during programs. HNPL has the right to inspect and/or observe the use made of its meeting rooms for purposes of enforcement of this policy.